This is where you save and sustain livesAt Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.
Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining lives-where your purpose accelerates our mission.
The RoleThe focal point of this role is to provide administrative support to the VP Medical Affairs GEM (Growth & Emerging Markets) in a complex international environment in the MedTech industry. As a member of WWM (Worldwide Medical) team you are coordinating with the GEM WWM Team as well as with WWM piers and Functions globally. A major responsibility is the administration of Grant process which documents the interactions with HCPs for global WWM GEM initiatives and the related administrative tasks.
Furthermore, you will provide administrative support to the Global Privacy Officer with travel and expense management and occasional organization of onsite meetings that require onsite presence at the Zurich office.
This role is also responsible for organizing Company CEO visits to Western Europe and his plant visits in this region including complex logistics and travel schedules for the whole trip. You will be the connecting link between the CEO's Executive Assistant, the Senior Management and the local Management teams. This requires close alignment with CEO's EA and other Senior Management Assistants, and the site managers and their local teams for arranging all logistics of the site visits and the Townhall at each site.
Your taskAdministrative support includes maintenance of the calendar, travel organization, expenses, mainly for the 2 Function Heads based in Zurich, as well as the coordination of their international team meetings, including arrangements for onsite meeting logistics and visits from other sites.
You will prepare presentations, org charts and draft communication messages as required. In addition, you will be responsible for Grant submission and the related administrative activities for documenting the HCP activities in WWM GEM global initiatives.
Assist the WWM GEM PMO Manager with administrative parts of projects and initiatives.
Handling the purchase orders and invoice administration for the 2 Function Heads as well as for HR Europe & HR GEM for some regional HR activities.
You will be based in Zurich, and a good collaboration with 2 other assistants is essential as you will be deputizing each other during absences.
Travel may be occasionally required.
Flexibility in working time during CEO visits is necessary though the visits are typically 2-4 days and maybe 3-5 times a year.
Who you are- You have at least 5 years executive administration experience in an international and very dynamic environment
- Excellent organization skills, analytical and problem-solving attitude
- Very good communicator at all levels both internally and externally, with international stakeholders and towards Senior Management
- You enjoy a fast-moving environment with multiple stakeholders
- Experience in supporting and working with senior stakeholders and a diverse team
- You can prioritize, act independently, work efficiently, you are pro-active and forward thinking, self-driven, liable, detail oriented, discreet, meet deadlines, follow-up on actions,
- You are a Team player with friendly, cooperative behavior, collaborative, flexible, and solution-oriented personality
- At ease with IT systems and tools
- German at native level, fluent in English (both written and spoken)
What we offerIt is a chance to work in a diverse team with a great mix of people. Joining Baxter means joining a team that you can truly learn from!
We encourage our employees to develop their skills to meet the demands of an ever-changing work environment, providing them with opportunities to achieve personal and professional goals that will make them valued contributors throughout their careers. If you have an interest in this great opportunity and think you can make a difference then this could well be the role for you.
For further information, please reach out to Sebastian Lange via E-Mail: sebastian_lange@baxter.com
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