Payroll and HR Admin Specialist (f/m/d) - Zürich (80% -100%)

Place of work: Zürich

Activity rate: 80% - 100%

The Company

Constellium is a global leader developing and manufacturing high-value added aluminium products and solutions for a broad scope of markets and applications, focusing on Aerospace, Automotive & Packaging. We design, develop and engineer products / solutions in partnership with our customers. With approximately 12,000 employees around the world, we operate 25 manufacturing sites and 3 R&D centers in Europe, North America, and China with reported 2024 sales of €5.2 billion.

We are honored to be part of the World`s Best Companies list according to TIME`s 2023 ranking of companies changing the world thanks to our performance in employee satisfaction, sustainability and revenue growth.

We are headquartered in Paris, with corporate offices in Baltimore and Zürich. In our Zürich Corporate office, we employ approximately 70 people with backgrounds from all around the world. Am exciting and diverse role with a high level of exposure within the Constellium groupThe successful incumbent will be working closely with our HR Team in Sierre, VS and the local HR Manager. An exciting and diverse role with high level of exposure within the Constellium Corporate organization allows engagement in interesting work projects while ensuring a high level of service within the local client group.

Key responsibilities

Payroll, 40%

Prepare monthly payroll with input from local HR Manager and Corporate HR (entering changes in our payroll system)

Implement complex benefit information (e.g. VIPs, expatriates, commuters etc.)

Review changes and calculated wages

Execute bank transaction (preparation of DTA file and confirmation of payment)

Provide salary statements to employees (upon request and in case of changes)

Answer questions from employees related to the absence management tracking tool and ensure compliance to absence and time tracking regulation related to the payroll function
Prepare and process all documents related to year end closing. (annual salary statements, insurances declaration etc.)

Social Security, Authorities & Insurances, 20%

Manage interactions with social security, tax authorities, pension fund provider, accident and other insurances

Ensure accurate transactions and administrative processing

Stay abreast of changes in federal/cantonal legislation

Work with Finance on completion of reconciliation, remittance and reporting for city, cantonal and federal tax in accordance with government deadlines

Manage application and issuance of working permits and income tax adjustments for foreigners and commuters

Compliance, Reporting, Systems etc., 20%

Ensure compliance with applicable government regulations and SOX, including documenting and maintaining administrative procedures and SOX binder filings for payroll processes

Manage audit activities which relate to the payroll function

Collaborate with accountants to reconcile payroll results with general ledger and complete monthly close and interface transmissions (bonus, absences, provisions etc.)

Coordination of benefit deductions and time off balances

Update and upload headcount data to SAP, prepare reports by extracting data

Manage absence tracking tool and ensure compliance to absence and time tracking regulation relate to the payroll function

Other Admin, 20%

Complete administrative steps related to employee on- and off-boarding

Create and maintain employee files up to date (entry, changes, accidents, terminations etc.)

Support yearly salary increase and bonus process

Manage processing of HR invoices (Purchase order process)

Profile requirements

Fluent in German and English
Relevant certificates or equivalent experience/knowledge in the HR rules and regulations in Switzerland (minimum HR Assistant/Payroll Specialist)
Experience working with a diverse workforce in an international environment
Good knowledge in Microsoft Office applications (especially Excel)
Familiar with payroll tools

Benefits

We offer flexible working opportunitites, a wide range of further training options and good social benefits.

Constellium

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Payroll and HR Admin Specialist (f/m/d) 80%-100%